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Accounts Payable Specialist

Location: 

West Palm Beach, FL, US

Req ID:  24221
Date:  Nov 20, 2020

Florida Crystals is a leading domestic sugar producer and North America’s first fully integrated cane sugar company, guiding our sugar from farm to table.  We are America’s first and only producer of certified organic sugar, grown and harvested in the United States. Our renewable energy facility is the largest of its kind in North America and provides clean energy that powers our sugar operations, which helps us reduce our use of fossil fuels.  Florida Crystals also sustainably farms rice, sweet corn and other vegetables in rotation with our sugarcane.  Our rice mill is the only rice mill in Florida. 

 

OVERVIEW

Reporting to the Accounts Payable Supervisor, the successful candidate will be responsible for receiving, processing, verifying and reconciling invoices according to department policies and deadlines. This includes processing and monitoring a high volume expenditures (approx. 125 invoices per day). The Accounts Payable Specialist will ensure that the needs of the company are consistently met; this includes completing all Accounts Payable functions timely and accurately.

 

DETAILED ROLES & RESPONSIBILITIES

  • Perform all aspects of the Accounts Payable function by matching purchase orders to invoices and entering the invoices into SAP; identify errors or discrepancies and resolve before processing
  • Reconcile monthly statements and related transactions to vendor accounts
  • Research and resolve any outstanding balances on vendor accounts
  • Follow-up internally and externally on invoices and credits
  • Communicate with vendors by telephone, mail or email, resolving a variety of routine inquiries concerning account status, and communicating resolution of discrepancies to appropriate persons
  • Communicate with internal customers for invoice approvals, PO price and quantity discrepancies, goods receipts, proof of delivery BOL’s, service entry receipts, etc.

 

WORK EXPERIENCES

  • 1 – 3 years of experience in an accounts payable role.
  • Experience with an integrated Procure-to-Pay ERP module; SAP strongly preferred.

 

EDUCATION REQUIREMENTS

  • Associate’s degree in accounting, finance or a related field preferred.
  • High School Diploma with 5+ years accounts payable experience. 

 

ESSENTIAL CAPABILITIES (KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES)

  • Technical Skills – Strong knowledge of the full Accounts Payable cycle in both a manual and electronic environment.
  • Computer Proficiency – Proficiency in Microsoft Office suite (Word, Excel, Power Point, Outlook).
  • Problem solving – Identifies and resolves problems in a timely manner, gathers and analyses information skilfully.
  • Customer Focus – Making customers and their needs a primary focus of actions, developing and sustaining productive customer relationships.
  • Adaptability – Adapts without difficulty to changes in the work environment. Manages competing demands and is able to deal with frequent change, delays or unexpected events.
  • Ethics & Integrity – High degree of personal integrity in all business dealings.
  • Execution – Attentive to detail and demonstrated ability to deliver on accountabilities in order to help the business and the team be successful. 
  • Teamwork/Collaboration – A great team player with a great attitude, good customer service orientation, and focused on delivering outstanding results to their clients and the business, overall.
  • Organization – Strong organization skills, attention to detail and follow-through to resolve any outstanding issues.
  • Communication – Excellent written and verbal communication skills; appropriately communicates at all levels of the organization

 

 

Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.


Nearest Major Market: Palm Beach
Nearest Secondary Market: Miami